Governmental agencies face unique print management challenges. Like their commercial sector counterparts there is a strong push to streamline processes, increase efficiencies, and reduce costs. And, because they are public entities, there are often additional requirements with regard to requisition approval, contract management, sourcing and print procurement, job awarding practices, costing, public access to documents, and job archiving.

NewlineNoosh Government solutions have built a record of success with government agencies for two key reasons:

• Technology - Print management and procurement software that provides easily configurable solutions to match government requirements
• Professional Services - Our team applies a proven methodology to accurately assess and define print project requirements and implement best practices quickly

NewlineNoosh Government solutions include:

Automatic IPAC and GPO 2511/SF-1 Reconciliation

Numerous Government organizations currently streamline their print procurement and workflow processes by using NewlineNoosh technology to complete and pre-populate program information onto GPO (Government Printing Office) forms 2511 (request for printing and binding) and Standard Form 1 (SF-1 -- terms contract P.O.).

NewlineNoosh has taken the next step to help agencies further optimize these processes by providing automatic reconciliation between the IPAC (the Intra-Governmental Payment and Collection) system and GPO 2511 and SF-1 forms. Agencies can upload IPAC files received from the GPO into the NewlineNoosh software and then effortlessly, in a matter of seconds or minutes, automatically reconcile the IPAC data received from the GPO with their 2511 and SF-1 forms -- eliminating the significant overhead and costs associated with manual reconciliation.

An additional benefit for government agencies that purchase print on behalf of other organizations is that the automatic reconciliation will simplify and streamline the bill back process.

GPO 2511 and SF-1 Form Automatic Program Population

NewlineNoosh technology uses an ASP-based application to create a system or record where all the information entered by users, while completing the GPO SF-1 and the GPO 2511 forms, is captured and maintained online and is also available for printed distribution in Adobe PDF format.

NewlineNoosh specifications (specs) use Smart Form Technology to auto-populate fields and perform data validation. For example, when the user selects a Program on the 2511 spec, the contract (Print Order No, Requisition No., Jacket No, BAC) and contractor information (PO No., Object Class, State Code, Contractor Code) are automatically filled in. In addition, the stock, trim size, and other contract requirements are automatically populated into form drop downs to ensure that contract requirements are complied with when specifying the print job.

In addition to printing the SF-1 and Form 2511 in PDF format, the specs can be saved as PDF files for electronic transfer to GPO as e-mail attachments, which eliminate the time-consuming task of faxing hardcopy documents.

Simplified Purchase Agreement (SPA)

NewlineNoosh provides procurement support for the Simplified Procurement Agreement (SPA) form. Now, like their commercial counterparts, agency buyers can use the NewlineNoosh Print Procurement solution to simplify processes, increase efficiencies and reduce costs.

NewlineNoosh Print Procurement infuses print purchasers with the critical knowledge necessary to make well-informed print sourcing decisions. Agencies can optimize procurement, to further control and reduce costs, using tactics enhanced by NewlineNoosh technology, including: open bidding to create competitive supplier environments, standardize vendor responses for easier comparison, utilizing the spot market to weigh quality versus price decisions, creating overall performance ratings of suppliers and strategies, contract agreement enforcement and the aggregation of projects with similar specifications. NewlineNoosh technology eliminates maverick buying and undocumented change orders and helps to identify unfavorable pricing trends in real-time.

NewlineNoosh Government Customers

NewlineNoosh has extensive domain expertise working with U.S. government agencies. Federal agencies currently using NewlineNoosh solutions include:

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